Vendor Vault
Small Business Operations.
Clean Accounting. Reclaimed Time.
Invoicing, supplier bills, bank reconciliation, vehicle logbooks, and tax reporting - unified into one straightforward platform built specifically for Kiwi business owners, tradies, and contractors.
Everything your business needs in one place
No fragmented spreadsheets, duplicate data entry, or expensive multi-app subscriptions.
1. Invoicing & Sales
Send professional tax invoices and estimates. Track payments, email PDF receipts, and collect customer balances on time.
2. Bills & Expenses
Manage accounts payable and supplier bills. Attach receipts, record partial payments, and prevent duplicate vendor entries.
3. Bank Feeds & Matching
Import bank statement lines or connect live open banking feeds. Match customer deposits and bills in 1-click with fee adjustments.
4. Fleet & Vehicle Mileage
Maintain an IRD-compliant 90-day representative logbook. Track WOF, Rego, and RUC expiry alerts, plus vehicle servicing and TCO.
5. Fixed Assets & Depreciation
Register business vehicles and equipment. Run automatic monthly depreciation (Diminishing Value or Straight Line) to lower taxable income.
6. GST Returns & Financials
Real-time Profit & Loss, Balance Sheet, and 1-click IRD GST 101 calculation sheets ensuring your tax time is stress-free.
Track every kilometer.
Claim every dollar.
Say goodbye to lost paper logbooks. Vendor Vault makes it effortless to track start and end odometers for every vehicle in your fleet.
- Record precise odometer readings from your phone or desktop.
- Quickly categorize trips as Business or Personal.
- Automatically generate your 90-day representative period for tax deductions.
- Automated alerts for WOF, Rego, and Road User Charges (RUC) renewals.
Recent Odo Entries
Ford Ranger (ABC123)Site Visit - Commercial Project
Personal errand
Bank Reconciliation Board
1 Transaction UnmatchedReconcile statements.
Automate transaction coding.
Import statements and match transactions in seconds with our side-by-side reconciliation board. Ensure your actual bank balances match your general ledger journals.
- Import any bank CSV utilizing our custom column mapper with automatic header detection.
- Match, Create, or Transfer funds side-by-side to link real bank lines to general ledger journals.
- Support for multi-bill / multi-invoice lump-sum matching and bank fee adjustments.
Ready to reclaim your time?
Start managing your invoices, bills, vehicles, and tax compliance with Vendor Vault.