Vendor Vault
Your business, organized.
Your time, reclaimed.
Spend less time on admin and more time on the tools.
Vendor Vault empowers Kiwi businesses to stay audit-ready with a professional, secure space for every receipt, contract, and kilometer.
We handle the complexity of compliance so you can focus on growth.
Track every kilometer.
Claim every dollar.
Say goodbye to messy paper logbooks. Vendor Vault makes it effortlessly simple to track start and end odometers for every vehicle in your fleet.
- Record precise odometer readings from your phone or desktop.
- Quickly categorize trips as Business or Personal.
- Automatically calculate your 90-day representative period for tax claims.
Recent Odo Entries
Ford Ranger (ABC123)Site Visit - Avondale
Lunch pickup
Inventory Registry
In StockDeWalt 18V Brushless Drill
SKU: DW-18V-BL | Barcode: 9312345678901$299.00
Cost: $180.00Makita 235mm Circular Saw
SKU: MAK-CS-7 | Barcode: 9312345678902$489.00
Cost: $310.00Organize your stock.
Secure your attachments.
Stay on top of what's on your shelves. Vendor Vault lets you manage products, assign SKUs/barcodes, and store files safely.
- Track **SKUs and barcodes** with automated duplicate validation.
- Monitor **inventory levels** and set custom reorder warning alerts.
- Upload **high-resolution product images** to AWS S3 with automatic server-side image compression.
Real-time ledger books.
Audit-ready compliance.
Keep your business compliant under New Zealand Inland Revenue (IRD) guidelines with a bulletproof ledger system that eliminates accounting spreadsheets.
- Auto-initialize a standard, IRD-aligned **NZ Chart of Accounts** (Sales, Bank, Accounts Receivable, AP, GST) on day one.
- Enforce accounting integrity with **balanced manual journal entries** (Debits == Credits check).
- Track **GST inputs and outputs** dynamically per transaction line.
Manual Journal Entry
PostedOffice Rent & GST Adjustment
Date: 12 Jul 2026| Account | Debit | Credit | GST |
|---|---|---|---|
| 610 - Rent Expense | $1,000.00 | $0.00 | 15% ($150.00) |
| 520 - GST Paid | $150.00 | $0.00 | - |
| 100 - Business Bank Account | $0.00 | $1,150.00 | - |
| Total Balance: | $1,150.00 | $1,150.00 |
Reconciliation Board
1 Line UnreconciledReconcile statements.
Automate transaction coding.
Import statements and match transactions in seconds with our side-by-side bank reconciliation board. Ensure your actual bank accounts match your ledger books perfectly.
- Import any bank CSV utilizing our **custom column mapper** with automatic header detection.
- **Match, Create, or Transfer** funds side-by-side to link real bank lines to general ledger journals.
- Generate auditor-ready **Reconciliation Reports** matching statement balances to the general ledger.
Missing a feature you need?
Vendor Vault is built for businesses just like yours. We are constantly evolving based on user feedback. If there is a specific tool, report, or integration that would help reclaim more of your time, let us know!
Request a Feature